CONSTITUTION AND BY-LAWS
OF
NORTH CAROLINA DEAF GOLFERS ASSOCIATION
Revised for 2009 Golf Season
ARTICLE 1
NAME
The
name of this organization shall be known as "North Carolina Deaf Golfers
Association"
(NCDGA). This association shall be a non-profit organization.
ARTICLE 2
OBJECTIVES
The objectives of this organization are: to sponsor monthly golf tournaments, to promote
mutual interests
of its membership, and to provide the membership the opportunity for
socialization and entertainment.
ARTICLE 3
MEMBERSHIP
3.1 Membership in this association is open to
all deaf men and women. It
also
shall be open to any hearing golfer with close ties to the Deaf
community. Hearing golfers are not allowed to collect monetary prizes
of any kind during the season tournaments. All members and guests
shall accept the policies set forth in the By-Laws of NCDGA.
3.2
The minimum age is eighteen (18) years old.
3.3
The membership dues are twenty-five ($25.00) for the current year
and
thus not prorated. Membership shall run from the time it is paid
until
the last day of the current year.
3.4 Non-member
may attend the business meeting after paying one-
dollar
($1.00). He/She shall have no voice in the meeting.
3.5 Out
of state members are welcome to join the NCDGA and play in
tournaments
however he/she cannot hold office, host a tournament, or
be
on a committee.
ARTICLE 4
GOLF SEASON
A golf season is a period of time in which the NCDGA sanctions at least seven (7)
monthly tournaments
and the NCDGA Championship. The time period is from March to November.
ARTICLE 5
EXECUTIVE COMMITTEE
5.1 The executive
committee shall consist of officers (President, Vice-
President, Secretary and Treasurer), and three (3) Trustees.
5.2
Only Deaf North Carolina resident member in good standing and whom
has been a member of NCDGA for at least three (3) years in eligible to
serve on the executive committee.
5.3 Nominations
and elections for officeers shall be held at the annual
meeting in the odd numbered year. And the officers shall be nominated
and elected onto executive committee by the majority vote.
5.4 The
term for the members on the executive committee is for two (2) years.
ARTICLE 6
DUTIES OF THE OFFICERS AND TRUSTEES
6.1
The President shall preside at all meetings; enforce order and strict
observance of the By-Laws. He/She shall appoint three (3) trustees for
a
two-year term with an approval from the majority of the members at the
time
of the elections.
6.2 The Vice President
shall preside at meetings in the absence of the
president,
ascent to the presidency shall it become vacant prior to the
elections.
He/she shall be in charge of the By/Laws committee and
appoint
three (3) members to the committee. At the tournaments, he/she
shall supervise and give approval to the final standings set forth by the host(s).
6.3 The Secretary
shall maintain and update the list of members and their
mailing and /or e-mail addresses, draw up the minutes after each
meeting and make copies for the membership, keep records of all
minutes, keep records of all monthly tournaments' results and update
the points standing, and maintain the handicap system. At the
tournaments, he/she shall collect all signed scorecards, betting results,
and any contest results. Also, the secretary shall retain all scorecards
and final
standings for record keeping. The secretay shall type up and e-mail
with files attached of the tournament results, updated points standing
and the flyer of the upcoming tournaments to the webmaster to post on the
website immediately after each outing and mail these information to members
that don't have e-mail.
6.4 The Treasurer
shall maintain and update the quarterly financial reports,
collect dues, and keep track of receipts and expenditures in a ledger. At the
tournaments, he/she shall collect all fees and surcharges from the host and/
or dues from the new member(s) and give fifteen-dollars ($15.00) to each
host committee for NCDGA's Closest to Pin. Treasurer shall make a
financial report, approved by trustees, to the members at the business
meeting: at the July tournament, and at the October tournament.
6.5
Trustees are appointed by the president. The Trustees shall audit and
examine
the quarterly financial reports from the treasurer right before
every meeting, and sign the reports with approval. Trustees shall not serve
more than two terms consecutively.
6.6 If
a member wants to run for a NCDGA office but could not attend the
business meeting, he/she shall can write or e-mail his/her inteest in the office
before the meeting begins.
6.7 Executive
committee has the authority to be in charge of the monthly golf
tournament' activities if host(s) is not able to run the event.
ARTICLE 7
MEETINGS
7.1
Thee shall be one (1) business meeting every year in the month of
February or March.
7.2 Members shall be notified
of the business meeting by mail and/or e-mail
at least four (4) weeks prior to the date of the business meeting.
7.3
A two-thirds (2/3) vote of members present at a general meeting is
required to amend or repeal NCDGA By-Laws. Notification of the
proposed amendments(s) shall be mailed or emailed to all members in
good standing at least one week prior to the meeting at which the vote
will take place. Proxies brought in, mailed or emailed shall count towards
the "two-third" requirement. All other motions shall be passed by majority
vote.
7.4 The order of business at
business meeting shall be in this sequence:
A. Call to order
B. Roll call
C. Moment of Silence
D. Reading of the minutes
E. President's report
F. Vice President's report
G. Secretary's report
H. Treasurer's report
I. Trustees' report
J. Committees' report
K. Unfinished Business
L. New Business
M. Bidding for hosting tournaments
N. Election of officers (odd year)
O. Announcements
P. Adjournment
7.5
The installment of new officers aloong with pledge shall be done right after
the elections.
7.6 All elected officers, before
holding the office, shall pledge to the following
obligation: "I,_________, hereby pledge to perform to the best of my
obility
the duties of the office to which I was elected and to uphold the
By\Laws of the NCDGA".
7.7 The President may
call an emergency meeting at any time during the golf
season
provided that he/she sends an announcement to the membership in
the mail and /or e-mail at least two (2) weeks priop to the date of the meeting.
ARTICLE 8
AMENDMENTS
8.1
Proposed changes to the By/Laws shall be made in the form of writing via
mail or e-mail to the vice president postmarked two (2) weeks priop to the
date of the annual meeting. Proposed changes to the by-laws shall be
shared within the executive committee and the laws committee for review
before the annual meeting at the vice president's discretion and then
present them to the membership for a vote at the business meeting.
8.2 Each
amendment to the By/Laws shall be passed by two-third (2/3) vote
of the total accounted votes.
8.3 All approved changes to By/Laws
shall become effective immediately
after the current business meeting. Members may propose changes in the
by-laws during the new business at the annual meeting, which shall be
referred to the law committee for action at the next annual meeting.
ARTICLE 9
FUNDS
9.1
All money and funds of the association shall be the property of NCDGA.
Donations and fund raising are encouraged.
9.2
Only the executive committee has the authorization to withdraw any funds
for prizes, and/or expenses under one-hundred ($99.00). The
membership shall be notified of this matter in the quarterly financial report
at the next business meeting.
9.3 For any
withdrawal of over one-hundred ($100.00), the executive
committee must ask for approval from membership of such withdrawal
except for prizes for NCDGA Championship Fund which will be
withdrawn only at the time of the NCDGA Championship Tournament.
9.4
Membership dues shall be divided into three (3) funds; ten-dollars
($10.00) go into NCDGA Fund, ten-dollars ($10.00) go into
Championship Fund and the remaining five-dollars ($5.00) go into
SEDGA Fund.
9.5 All other incoming money
shall be split equally (50%) into two (2) funds;
NCDGA Fund and SEDGA Fund.
9.6 Championship
Fund shall be used for the award prizes at the NCDGA
Championship event.
9.7 NCDGA shall contribute
to the SEDGA event host annually the required
amount set forth by SEDGA. Thus we can contruibute more to the hosting
club at the members' discretion.
ARTICLE IO
HOSTING
TOURNAMENT(S)
10.1 Deciding who shall host the monthly
tournament(s) shall be done at the
annual meeting.
10.2 Monthly tournament shall be
held at the host(s) discretion.
10.3 Only North Carolina resident member in good standing
can bid for
hosting a monthly tournament or more.
10.4 Host
is responsible for reserving tee-times with the golf course
management for the outing he/she is in charge of.
10.5 Host
shall be responsible for creating a tournament purse of one-
hundred-twenty-five-dollars ($125.00) or greater. Prize distribution is
subject to approval by executive committee.
10.6 The host
of the monthly tournament shall determine the tournament
format tournament in March.
10.7 Host shall send
all confirmations and a map or directions to the golf
course to the secretary at least 4 weeks prior to the outing.
10.8 The
secretary shall draw up and mail/e-mail the flyers immediately after
the last tournament played.
10.9 The host shall
send the secretary the roster of golfers that plan to show up
at the outing at least 3 days in advance for handicap purposes if needed.
10.10 Host
committee shall pair up golfers into groups along with approval
from president or an officer present at the outing. The primary host
shall be in the first group in order to collect scorecards and checking
for any errors in the scoring and another host committee member shall
be in the last group to collect flags (if any) for the contest(s).
10.11 The
host committee shall type up and make copies for participating
member golfers at the outing listing the following information the
format, the procedures and rules; holes for closest to the pin (if
needed); holes for longest drive (if needed); hole for NCDGA's closest
to the pin; holes for best shots (if needed); list of bets and any other
information. Host(s) will ask for any clarification before the tournament
begins.
10.12 The host(s) shall be responsible for collecting
all fees related to the
tournament, such as:
a. Green/cart fees
b. Prize fee - twenty dollars ($20.00)
c. NCDGA Championship fund - five dollars ($5.00)
d. SEDGA fund - one dollar ($1.00)
