CONSTITUTION AND BY-LAWS
OF
NORTH CAROLINA DEAF GOLFERS ASSOCIATION
Revised for 2010 Golf Season
ARTICLE 1
NAME
The name of
this organization shall be known as "North Carolina Deaf Golfers
Association"
(NCDGA). This association shall be a non-profit organization.
ARTICLE 2
OBJECTIVES
The objectives of this organization are: to sponsor monthly golf tournaments, to promote
mutual interests
of its membership, and to provide the membership the opportunity for
socialization and entertainment.
ARTICLE 3
MEMBERSHIP
3.1 Membership in this association is open to
all deaf men and women. It also
shall
be open to any hearing golfer with close ties to the Deaf community.
Hearing golfers are not allowed to collect monetary prizes of any kind
during the season tournaments. All members and guests shall accept the
policies set forth in the By-Laws of NCDGA.
3.2
The minimum age is eighteen (18) years old.
3.3
The membership dues are twenty-five ($25.00) for the current year
and
thus not prorated. Membership shall run from the time it is paid until
the
last day of the current year.
3.4 Non-member
may attend the business meeting after paying one-
dollar
($1.00). He/She shall have no voice in the meeting.
3.5 Out
of state members are welcome to join the NCDGA and play in
tournaments
however he/she cannot hold office, host a tournament, or
be
on a committee.
ARTICLE 4
GOLF SEASON
A golf season is a period of time in which the NCDGA sanctions at least seven (7)
monthly tournaments
and the NCDGA Championship. The time period is from March to November.
ARTICLE 5
EXECUTIVE COMMITTEE
5.1 The executive
committee shall consist of officers (President, Vice-
President, Secretary and Treasurer), Webmaster, and three (3) Trustees.
5.2
Only Deaf North Carolina resident member in good standing and whom
has been a member of NCDGA for at least three (3) years in eligible to
serve on the executive committee.
5.3 Nominations
and elections for officeers shall be held at the annual meeting
every four years beginning in 2011. And the officers shall be nominated
and elected onto executive committee by the majority vote.
5.4 The
term for the members on the executive committee is for four (4) years.
ARTICLE 6
DUTIES OF THE OFFICERS AND TRUSTEES
6.1
The President shall preside at all meetings; enforce order and strict
observance of the By-Laws. He/She shall appoint three (3) trustees for a
two-year term with an approval from the majority of the members at the
time
of the elections.
6.2 The Vice President
shall preside at meetings in the absence of the
president,
ascent to the presidency shall it become vacant prior to the
elections.
He/she shall be in charge of the By/Laws committee and appoint
three (3) members to the committee. At the tournaments, he/she shall
supervise and give approval to the final standings set forth by the host(s).
6.3 The Secretary
shall maintain and update the list of members and their
mailing and /or e-mail addresses, draw up the minutes after each meeting
and make copies for the membership, keep records of all minutes, keep
records of all monthly tournaments' results and update the points standing,
and maintain the handicap system. At the tournaments, he/she shall collect
all signed scorecards, betting results and contest results. Also, the
secretary shall retain all scorecards and final standings for record keeping.
The secretary shall type up and e-mail with files attached of the
tournament results, updated points standing and the flyer of the upcoming
tournament to the webmaster to post on the website immediately after
each outing and shall mail these information to members that don't have e-mail.
6.4 The Treasurer shall maintain and
update the quarterly financial reports,
collect dues, and keep track of receipts and expenditures in a ledger. At
the tournaments, he/she shall collect all fees and surcharges from the host
and/or dues from the new member(s) and give fifteen-dollars ($15.00) to
each host committee for NCDGA's Closest to Pin. Treasurer shall make a
financial report, approved by trustees, to the members at the business
meeting: at the July tournament, and at the October tournament.
6.5
Trustees are appointed by the president. The Trustees shall audit and
examine
the quarterly financial reports from the treasurer right before
every meeting, and sign the reports with approval. Trustees shall not serve
more than two terms consecutively.
6.6 If
a member wants to run for a NCDGA office but could not attend the
business meeting, he/she shall can write or e-mail his/her inteest in the office
before the meeting begins.
6.7 Executive
committee has the authority to be in charge of the monthly golf
tournament' activities if host(s) is not able to run the event.
ARTICLE 7
MEETINGS
7.1
Thee shall be one (1) business meeting every year in the month of
February or March.
7.2 Members shall be notified
of the business meeting by mail and/or e-mail
at least four (4) weeks prior to the date of the business meeting.
7.3
A two-thirds (2/3) vote of members present at a general meeting is
required to amend or repeal NCDGA By-Laws. Notification of the
proposed amendments(s) shall be mailed or emailed to all members in good
standing at least one week prior to the meeting at which the vote will take
place. Proxies brought in, mailed or emailed shall count towards the "tow-
third" requirement. All other motions shall be passed by majority vote.
7.4
The order of business at business meeting shall be in this sequence:
A. Call to order
B. Roll call
C. Moment of Silence
D. Reading of the minutes
E. President's report
F. Vice President's report
G. Secretary's report
H. Treasurer's report
I. Trustees' report
J. Committees' report
K. Unfinished Business
L. New Business
M. Bidding for hosting tournaments
N. Election of officers (odd year)
O. Announcements
P. Adjournment
7.5
The installment of new officers aloong with pledge shall be done right after
the elections.
7.6 All elected officers, before
holding the office, shall pledge to the
following obligation: "I,_________, hereby pledge to perform to the best of
my
obility the duties of the office to which I was elected and to uphold the
By\Laws of the NCDGA".
7.7 The President may
call an emergency meeting at any time during the golf
season
provided that he/she sends an announcement to the membership in
the mail and /or e-mail at least two (2) weeks priop to the date of the
meeting.
ARTICLE 8
AMENDMENTS
8.1 Proposed changes
to the By/Laws shall be made in the form of writing via
mail or e-mail to the vice president postmarked two (2) weeks priop to the
date of the annual meeting. Proposed changes to the by-laws shall be
shared within the executive committee and the laws committee for review
before the annual meeting at the vice president's discretion and then
present them to the membership for a vote at the business meeting.
8.2 Each
amendment to the By/Laws shall be passed by two-third (2/3) vote
of the total accounted votes.
8.3 All approved changes to By/Laws
shall become effective immediately
after the current business meeting. Members may propose changes in the
by-laws during the new business at the annual meeting, which shall be
referred to the law committee for action at the next annual meeting.
ARTICLE 9
FUNDS
9.1
All money and funds of the association shall be the property of NCDGA.
Donations and fund raising are encouraged.
9.2
Only the executive committee has the authorization to withdraw any funds
for prizes, and/or expenses under one-hundred ($99.00). The
membership shall be notified of this matter in the quarterly financial report
at the next business meeting.
9.3 For any
withdrawal of over one-hundred ($100.00), the executive
committee must ask for approval from membership of such withdrawal
except for prizes for NCDGA Championship Fund which will be
withdrawn only at the time of the NCDGA Championship Tournament.
9.4
Membership dues shall be divided into three (3) funds; ten-dollars
($10.00) go into NCDGA Fund, ten-dollars ($10.00) go into
Championship Fund and the remaining five-dollars ($5.00) go into
SEDGA Fund.
9.5 All other incoming money
shall be split equally (50%) into two (2) funds;
NCDGA Fund and SEDGA Fund.
9.6 Championship
Fund shall be used for the award prizes at the NCDGA
Championship event.
9.7 NCDGA shall contribute
to the SEDGA event host annually the required
amount set forth by SEDGA. Thus we can contruibute more to the hosting
club at the members' discretion.
ARTICLE IO
HOSTING
TOURNAMENT(S)
10.1 Deciding who shall host the monthly
tournament(s) shall be done at the
annual meeting.
10.2 Monthly tournament shall be
held at the host(s) discretion.
10.3 Only North Carolina resident member in good standing
can bid for hosting
a monthly tournament or more.
10.4 Host is responsible
for reserving tee-times with the golf course
management for the outing he/she is in charge of.
10.5 Host
shall be responsible for creating a tournament purse of one-hundred-
twenty-five-dollars ($125.00) or greater. Prize distribution is subject to
approval by executive committee.
10.6 The host
of the monthly tournament shall determine the tournament
format. There shall be at least six (6) handicap tournaments before the
NCDGA
Championship. NCDGA officers will host a captain choice
format tournament in March.
10.7 Host shall send
all confirmations and a map or directions to the golf
course to the secretary at least 4 weeks prior to the outing.
10.8 The
secretary shall draw up and mail/e-mail the flyers immediately after
the last tournament played.
10.9 The host shall
send the secretary the roster of golfers that plan to show up
at the outing at least 3 days in advance for handicap purposes if needed.
10.10 Host
committee shall pair up golfers into groups along with approval from
president or an officer present at the outing. The primary host shall be in
the first group in order to collect scorecards and checking for any errors in
the scoring and another host committee member shall be in the last group
to collect flags (if any) for the contest(s).
10.11 The host
committee shall type up and make copies for participating
member golfers at the outing listing the following information the format,
the procedures and rules; holes for closest to the pin (if needed); holes for
longest drive (if needed); hole for NCDGA's closest to the pin; holes for
best shots (if needed); list of bets and any other information. Host(s) will
ask for any clarification before the tournament begins.
10.12 The
host(s) shall be responsible for collecting all fees related to the
tournament, such as:
a. Green/cart fees
b. Prize fee - twenty dollars ($20.00)
c. NCDGA Championship fund - five dollars ($5.00)
d. SEDGA fund - one dollar ($1.00)
ARTICLE11
TOURNAMENT RULES
11.1 Every sanctioned NCDGA tournament
shall be open to all members and
non-members.
11.2 Non-members are allowed
only a maximum of two (2) golf tournaments to
play in the current golf season and are not allowed to earn monetary
prizes. If a non-member golfer wishes to participate in his/her third
tournament, the golfer must pay membership fees plus the ten dollars
($10.00) NCDGA championship surcharge. The tournaments he/she has
participated as a non-member shall count towards eligibility for the
NCDGA championship but shall not earn points for those tournaments that
he/she participated as a non-member. They shall be able to play along
with the participants without any disturbance. If a non-member boathers or
disturb the participants, he/she shall be removed from the golf course
without refund.